Guide to Inspections

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Guide to Inspections

Your guide to inspections: what to expect, what’s involved, how to prepare and your rights


On-farm inspections are a requirement under EU regulations and farm scheme terms and conditions. The proportion of farms selected for inspection and the notice of inspection required varies by scheme – see table below


How much notice of inspection will I get?


In the new Charter, it has been agreed that there will be a clear separation between unannounced and announced inspections, strengthening the position of farmers.

  • The Department has agreed to conduct all no notice inspections separately unless the farmer requests otherwise.
  • Cross compliance inspections involving Feed and Food Hygiene (Statutory Management Requirement 4), TSE (SMR 9) and the Welfare of Calves, Pigs and Other Animals (SMR 11 – 13) are no notice.
  • Where these issues are part of a full cross compliance inspection, the Department will carry out all other cross compliance requirements at a later stage, unless the farmer requests otherwise.
  • Under the Charter, the Department has agreed to provide notice for all other cross compliance and land eligibility inspections. These include animal identification, ground eligibility, Nitrates, Natura, pesticides, as well as Good Agriculture and Environmental conditions (GAEC).
Scheme Inspection Notice Inspection rate
Basic Payment Land eligibility Up to 14 days 5% (1% on farm, remainer by remote sensing
Full Cross Compliance
Food, Feed Hygiene, TSE & Animal Welfare No Notice 1%
Pig/Cattle/Sheep/Goat ID and Registration Up to 48 hours 3%
All other SRMs & GAEC Up to 14 days 1%
Greening Greening requirements Up to 14 days 5% (10% for EFA)
ANCs Land Eligibility Up to 14 days 5%
Young Farmer Scheme Eligibility Up to 14 days 5%
Beef Data and Genomics Eligibility Up to 14 days 5%
Knowlege Transfer Eligiblity Up to 14 days 1%
TAMS Eligibiity Up to 48 hours 5-20% pre-approval
5-20% pre-payment
5% post-payment
GLAS Compliance with GlAS commitments No notice 5%
AEOS Compliance with AEOS requirements No notice 5%

What will be inspected during the inspection?


Eligibility inspections

Inspections are carried out to verify that you meet scheme eligibility requirements. This includes land eligibility inspections, which check that areas declared correspond to the area you farm and to ensure no overlapping or duplicate claims. Between 65-85% of land eligibility inspections will be carried out by remote sensing.

Following a campaign by IFA at national and EU level, pro-rata tolerances on the determination of eligible land for area based schemes have been introduced.

IFA is insisting that the Department makes clear to inspectors that new tolerances must be interpreted and applied in a flexible and practical way.

Cross compliance inspections

Cross compliance inspections check that land is kept in Good Agricultural and Environment Conditions and that Statutory Management Requirements such as cattle and sheep IDs, nitrates, animal welfare, feed and food hygiene, etc. are adhered to. The inspector is required to allow certain tolerances in respect of sheep and cattle ID and registration.

Protocol for inspection

  • Where farmer is not present, the inspection will not take place.
  • An inspection report will be given to the farmer on the day. The farmer has the choice whether to sign this or not. The Department will provide preliminary notice on the findings to the farmer on the day of inspection.
  • General principles on inspections have been agreed in the Charter on issues such as consistency and fair treatment of farmers, ongoing training for inspectors, simplified procedures for farmers, clear guidelines for inspectors where inspections are delayed, health and safety, procedure that inspections will commence at hub/main holding. In addition, proper procedures where issues arise which may require deferral of inspections.
  • Inspections will not delay payment where there are no outstanding issues.
  • Reduced pre- and post-approval checks for TAMS.
  • All eligibility inspections must be conducted before payment deadlines.
  • ID and registration checks will be carried out on a sample basis.
  • Penning, in a secure cattle crush, will only be necessary when problems are identified.
  • In the case of sheep, penning will be required for a sample of the flock.
  • Specific protocols for lowland and hill sheep inspections to provide adequate notification and tolerances to take account of welfare and lambing issues, and of unique circumstances and losses in hills.

How should I prepare?


Prepare for your Cross Compliance inspection using Teagasc Workbook

Top 5 reasons for breach of Cross Compliance, as identified by Teagasc

Cattle identification

  • AIMS problems in relation to movements, births and deaths
  • Tags missing on cattle (1 or 2 tags)
  • Animal passport discrepancies
  • Cattle herd register not up-to-date

Pesticides

  • Uregulated products
  • Incomplete records
  • No warning sign on chemical store
  • Inadequate pesticide store

Nitrates

  • Inadequate collection of livestock manure
  • Inadequate management of manure storage facilities
  • Structural defects in storage facilities
  • Failure to minimise the creation of soiled water
  • Keeping within the organic N limit – farmers between 170kg and 250kg N/ha require a derogation

Sheep

  • Inadequate flock register
  • Sheep census returns and discrepancies
  • Tagging issue

Good Agricultural & Environmental Conditions (GEAC)

  • Poaching/rutting of permanent pasture
  • Encroachment of invasive species
  • Noxious weeds
  • Stockproof boundaries

Appealing an inspection


If you are dissatisfied with the outcome of an eligibility or cross-compliance inspection, you can see a review of the decision to the District Inspector for your region. The process and contact details to do this will be outlined on the letter you receive on the findings of your inspection.

If you want to see a review of a remote sensing inspection, you can submit a request to the Remote Sensing Inspections section, details of which will be included on the letter issued to out outlining the results of your inspection

If you remain unhappy following the review, decisions can be appealed to the Independent Agriculture Appeals Office, within 3 months of the date of review decision letter.

If you feel your case was not fairly dealt with by the Agriculture Appeals Office, you can raise the matter with the Office of the Ombudsman.


AEOS inspections


Farmers should ensure that they are in compliance with the undertakings they have made under their AEOS contracts to avoid penalties and reductions in payments.

The areas where most penalties occur are:

Additional New Hedgerow – number of plants per meter not present; length of hedgerow in original AEOS application not delivered; hedgerow not fenced nor maintained in accordance with specifications.

Species Rich Grassland – area less than claimed; less than the five positive species required; more than the 20% negative species allowed; topping not been delayed until the required date.

Traditional Hay Meadow – failure to deliver area claimed in AEOS application; cut before the 1st July; not maintained as per the AEOS specification.

Traditional Stone Wall Maintenance – failure to deliver the length in AEOS application; stone walls entered not been suitable for the action.

Laying of Hedgerow & Coppicing of Hedgerows- failure to carry out the work in line with the AEOS specification; more than the allowed 20% done each year; the hedges entered for the action not suitable.

AEOS participants are also reminded that they must submit any documents, such as record sheets, requested by an Inspector within the timeframe given, to avoid possible delays in their AEOS payment and other penalties.

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